ADMINISTRATIVE AND PROJECT MANAGEMENT SPECIALIST
Location :
Conakry Guinea, GUINEA
Application Deadline :
30-May-13
Additional Category
Management
Type of Contract :
TA International
Post Level :
P-3
Languages Required :
English   French  
Starting Date :
(date when the selected candidate is expected to start)
01-Jul-2013
Duration of Initial Contract :
6 months

Background
Guinea’s defense and security forces have been a source of instability for the country due to their lack of professionalism, ethnic and generational divergences, as well as records of human rights abuses on civilians. The joint ECOWAS/AU/UN (composed of UNOWA, UNDP and DPKO) Security Sector Assessment (SSA) mission requested by the international community during the transitional period (December 2008–December 2010) resulted in a comprehensive report released on 4 May 2010 to the national transitional authorities. This report constitutes a guideline for the implementation of the security sector reform in Guinea.
The swearing-in of newly elected President Alpha Condé on 21 December 2010 marked the completion of the country’s return to constitutional order. Mindful of the importance of reforming the national security and defense forces, President Condé kept the portfolio of national defense under his direct authority.  In an official letter to the SRSG for West Africa dated 6 January 2011, President Alpha Condé requested the United Nations’ assistance in implementing the security sector reform process in Guinea. In addition, on 24 January 2011, the Government of Guinea formally requested the Peacebuilding Commission (PBC) to support Guinea in three priority areas: 1) Youth and Women Employment Policy; 2) The promotion of national reconciliation and unity, particularly in relation to electoral tensions; 3) the Security and Defense Sector Reform. As a result, Guinea was officially placed on the agenda of the PBC on 23 February 2011 following the PBC Organizational Committee’s meeting with Ambassador Sylvie Lucas of Luxembourg as Chair of the Country-specific Configuration for Guinea.
Following the UN Policy Committee meeting on Guinea on 8 February 2011, the Secretary-General decided that “UNOWA and UNDP, with the support of DPKO and other members of the Inter-Agency Task Force on Security Sector Reform, will support and mobilize resources for the immediate implementation of SSR based on the recommendations of the joint ECOWAS AU/UN assessment report, and in close coordination with Guinea’s partners.”
In this context, a national seminar on SSR was organized from 28 to 31 March 2011, with the financial and technical support of UNDP, PBF, UNOWA and DPKO, to review the recommendations from the Joint ECOWAS/AU/UN SSA report and develop an inclusive roadmap for the implementation of the SSR programme. Guinea’s National SSR Steering Committee (Comité national de pilotage de la réforme du secteur de la sécurité en Guinée (CNP-RSS)) was officially launched on 21 June 2011 by presidential decree. The CNP-RSS is comprised of two Commissions (the Strategic Orientation Commission and the Technical Monitoring Commission) and five sectoral technical committees (Defence, Justice, Police and Civilian Protection, Customs, Water and Forestry).
On 5 October 2011, the President of Guinea, in an official letter to the Secretary-General, requested the UN to provide high level political support and strategic advice for the implementation of the SSR process. In response, the Secretary-General instructed the UN Secretariat to deploy a permanent UN SSR advisory team for Guinea.
A Senior SSR Advisor was deployed to Conakry in May 2012 to lead the setting-up of a strategic advisory political team on SSR in-country to (i) provide advice and assistance to national authorities in advocating globally for the SSR reform process as well as support resource mobilization exercise for the national SSR programme and priority action plans for 2012-2015; and (ii) coordinate efforts with UNDP SSR technical team, other UN partners and the international community in Conakry. The project was established for an initial six months. Start-up activities, in this first phase of the project have therefore focused, amongst others on1) building an environment of trust and positive collaboration with the national authorities; 2) reenergizing the work of the CNP-RSS; 3) refocus the work at the strategic level to provide the necessary framework for the technical work; 4) establishing a network with both international and national partners; and 5) building a coherent strategy for the UNCT on security sector reform.  In light of the delayed start of the project, much work still remains to be completed under OUPTPUT 1: Providing necessary policy and strategic advice to the national stakeholders to effectively implement the national SSR strategy; and OUTPUT 3: Supporting the resource mobilization strategy.
The Project Manager Specialist will be responsible for the management and implementation of the Strategic Advisor SSR Project.
Duties and Responsibilities

Under the direct supervision of the Senior SSR Advisor, the Administrative and Project Management Specialist works in close collaboration with the CO, as well as operations and programme staff as required in order to ensure that the management and  implementation of the Project are consistent with UNDP rules and regulations and with focus on the following areas:
Implementation of this project and focusing on the following actions and achievement of the following results:

• Work with the Senior SSR Advisor and the CO in the implementation and monitoring of the Project, ensuring participation and coordination with relevant CO units.
• Ensure ongoing implementation of the Project through developing work plans, objectives, and plans for monitoring and evaluation of the process, and resolving challenges that may arise.
• Identify risks and challenges to the ongoing operations of the Project and provide advice to the Senior SSR Advisor on mitigation strategies. 
• Advise the UNDP Governance Programme Manager on progress and, where relevant, additional needs in relation to the project implementation and follow up activities.
• Manage day to day administrative matters of the Project. 

Overall management of the Project, focusing on the following actions and achievement of the following results:

• Monitor the progress and performance of the Project by ensuring proper planning, benchmarking and target setting (substantively and financially). 
•  Provision of high quality analysis and substantive inputs to the development and management of the Project. 
• Manage the accurate and timely reporting on the progress of project with a specific focus on the activities and funds utilized.
• Provide periodic (monthly, quarterly and annually) update formal and informal reports to UNDP, UNOWA and the Peacebuilding Commission on the implementation and work progress of the Project.
• Develop annual work plans, budgets, draft reports and other documents for the management and reporting of activities of the project.

Monitoring and Evaluation:

• Monitor the Project progress against annual and quarterly work plans and budgets.
• Prepare, meet the deadline, and schedule of evaluation and reporting as per UNDP contractual agreement with the donor.

Successful planning, implementation, monitoring and evaluation of the Strategic SSR Advisory Project in accordance with UNDP and PBF guidelines and requirement.
Effective coordination and cooperation with UNDP, UNOWA, and the PBF.
Project achievements are properly reported and communicated. Competencies

Corporate Competencies:

• Demonstrates integrity by modeling the UN’s values and ethical standards
• Advocates and promotes the vision, mission, and strategic goals of the UN
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Treats all people fairly without favoritism

Organizational Awareness

• Developing and Empowering People / Coaching and Mentoring
• Working in Teams
• Communicating Information and Ideas
• Self-management and Emotional intelligence
• Conflict Management /Negotiating and Resolving Disagreements
• Knowledge Sharing /Continuous Learning
• Appropriate and Transparent Decision Making

Functional Competencies:

Operational Effectiveness and Expertise

• Able to establish goals and priorities and to plan, coordinate and monitor workplans
• Able to manage several tasks simultaneously in a high-stress work environment
• Displays ability to manage formulation, implementation, monitoring and evaluation
• of development projects
• Demonstrates practical knowledge in capacity development approaches
• Monitors ongoing developments inside and outside the clients’ environment to keep informed, identify problems and opportunities
• Identifies clients’ needs and develops appropriate solutions
• Able to work independently and show initiative
• Displays knowledge of electoral processes and international standards in elections

Professionalism

• Consistently approaches work with energy and a positive, constructive attitude
• Remains calm, in control and good humored even under pressure
• Demonstrates openness to change and ability to manage complexities
• Recognizes and responds appropriately to the ideas, interests and concerns of others
• Promotes a knowledge sharing and learning culture in the office and with stakeholders
• Focuses on result for the client and responds positively to feedback
• Works collaboratively with colleagues to achieve goals and promotes good team spirit

Partnering and Networking

• Initiates and maintains relationships with key constituents, including public, private and civil society constituents in Iraq and the region, and other national and international bodies working in the field of elections
• Exhibits ability to work collaboratively and inclusively with national counterparts
• Ensures effective coordination and cooperation with key UN partners and
• able to develop and implement joint workplans

Management

• Demonstrates ability to mentor staff and provide guidance and support
• Delegates the appropriate responsibility, accountability and decision-making authority
• Accurately judges the time and resources need to accomplish a task and matches task to skills
• Establishes and monitors progress against milestones and deadlines

Communication

• Possesses excellent communications skills, both spoken and written
• Is able to articulate information and ideas in a clear and concise manner
• Demonstrates strong oral and written communication skills
• Remains calm, in control and good humored even under pressure

Required Skills and Experience

Education:

• Masters degree in Public Administration, Business Administration, or related field.

Experience:

• At least 5 years of relevant experience in relevant areas such as project management in an international setting.
• Demonstrated ability to administer budgets/resources/people.
• Minimum 5 years of experience within an International organization, preferably UN, working on project management issues. 
• Experience and knowledge of UN financial, human resources, procurement, management and general operations policies, is an asset.
• Experience working in a multi-cultural and/or international work environment.
• Functionally-related professional management skills.
• Ability to plan and prioritise work activities to meet organizational goals and organize and oversee work processes efficiently to achieve quality results.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheet and PowerPoint.
• Daily use of Project Management IT tools.
• Experience from previous UN assignments and/or multilateral organizations and bi-lateral aid organizations would be an asset.
• Knowledge of Prince2 and other Results Based Management methodologies would be an asset.
• Knowledge of ATLAS and PeopleSoft would be an asset.

Language Requirements:

• Fluency in the English both written and oral
• Arabic language skills are considered a strong asset

Female candidates are encouraged to apply. UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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The Office of the United Nations High Commissioner for Refugees (UNHCR) in Myanmar is seeking qualified local applicants to fill the following posts:
Title
1. Senior Programme/Admin Assistant (LICA)
2. Senior Data Management Assistant
3. Assistant Admin/Finance Officer (in replacement capacity)
Location
1. Loikaw
2. Mawlamyine
3. Yangon
The detailed Terms of Reference for these positions and UN-P-11 forms are available on request from UNHCR offices in Maungdaw, Buthidaung, Mawlamyine, Sittwe, Loikaw, Myitkyina and Yangon.
Please send applications to: the Administrative/Finance Officer, UNHCR Representation in Myanmar, 287 Pyay Road, Sanchaung Township, or by email to myaya@unhcr.org not later than COB 28 May 2013, submitting the application together with complete duly filled and signed UN-P11 form and referring clearly to the vacancy notice number as advertised. Only short listed candidates will be individually notified. UNHCR is an equal opportunity employer. You may visit our website at www.unhcr.org
UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES OFFICE OF THE REPRESENTATIVE IN MYANMAR Internal/External Vacancy Notice Number: HCR/YGN/13/055
Post Title : Assistant Admin./Finance Officer (in replacement capacity)
Post Number : 10013577
Post Level : NOA
Post Duration : Initially one year, renewable annually
Duty Station : Yangon, Myanmar
DUTIES AND RESPONSIBILITIES:
Under the direct supervision of the Admin/Finance Officer, the incumbent will perform the following duties:

• Monitor the day-to-day personnel and administrative operations of the offices.
• Review financial reports and monitor to ensure that expenditures are in line with approved Administrative Budgets.
• Assists in the preparation of the administrative budget and staffing, and ensure timely submission to HQ in order to meet disbursement needs.
• Make sure that the monthly financial reconciliation reports are submitted to Headquarters in time and have sufficient funds in the banks.
• Make recommendations to the Administrative/Finance Officer on all budgetary and financial matters.
• Managing the cash flow to ensure funds are available for replenishment to Field Offices as well as for administrative and project payment.
• Participates in the recruitment and training of General Service staff for specialized and non-specialized work and assign General Service staff to meet work requirements.
• Supervises/maintenance activities relating to the office and compound, fleet of vehicles and other services.
• Briefs international staff on general administrative matters, provide advice and ensure administrative support as required.
• Draft correspondence, reports, evaluations and justifications as required on general administrative/personnel matters.
• Supervise and coordinate the work of staff that falls within the supervision of the post.
• Act as in-charge of Admin./Finance Unit while Admin./Finance Officer is away.
• Participates and represents as UNHCR in UN agencies administrative meetings
• Undertakes other duties as required.

QUALIFICATIONS REQUIRED:
Knowledge and skills:
University degree in Accounting, Finance, Public or Business Administration, Economics or related field, OR university degree in another field combined with a professional qualification in accounting or finance (CPA/CIA or equivalent) Excellent computer skills; Communications and coordination skills; Team Spirit; Cultural sensitivity;
Experience:
Minimum of 4 years of previous job experience with at least 2 years of job experience relevant to the functions of the post.
Language:
Proficiency in English and Myanmar language essential. Knowledge of another UN Language an asset
Qualified female candidates are encouraged to apply.
Eligibility Requirements: For internal UNHCR candidates;
1. Only staff members who have served for a minimum of one year in their present post will be eligible to apply for vacancies.
2. For staff members applying for a higher post, minimum required seniority-in-grade should be complied.
3. Former UNHCR GS staff members, having held an Indefinite or FTA appointment for an uninterrupted period of at least one year may apply for internally advertised vacancies at their previous grade or equivalent or one grade above, if the seniority requirements are met, for a period of two years following separation.
Applications should be addressed directly to: the Administrative/Finance Officer, UNHCR
Representation in Myanmar, 287 Pyay Road, Sanchaung Township, or by email to myaya@unhcr.org not later than COB 28 May 2013, submitting the application together with complete duly filled and signed UN-P11 form and referring clearly to the vacancy notice number as advertised.
Only short listed candidates will be individually notified.
UNHCR Representation in Myanmar, Yangon, 15 May 2013
UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES OFFICE OF THE REPRESENTATIVE IN MYANMAR
Internal/External Vacancy Notice Number: HCR/YGN/13/054
Post Title : Senior Data Management Assistant
Post Number : 10003185
Post Level : GL-5
Post Duration : One Year, renewable annually
Duty Station: Mawlamyine
1. Duties and responsibilities
Under the direct supervision of the Head of Field Office, the incumbent performs the following duties:
Data Management:

• Assist in collecting information from a variety of sources, organize data and information collected and maintain records and documents concerning projects in south-eastern Myanmar;
• Generate maps for the areas of interest in south-eastern Myanmar by highlighting operational significance and accessibility;
• Conduct mapping training for field staff to build/enhance their capacity;
• Assist the Head of Field Office to establish a synergized database in line with project profiles, village/community profiles and protection intake form and update it regularly;
• Provide guidance and assistance to the community facilitators in gathering and analyzing data and information collected in the field;
• Conduct surveys, household interviews and other assessments with persons of concern in the operational area using participatory approach;
• Provide inputs on country operations plan and budget proposals; Field:
  

• Undertake regular field visits to assist the Head of Field Office in monitoring and reporting on the implementation of UNHCR programmes including those implemented by partners;
• Mobilize communities to encourage and enhance community interest and participation in the project activities, and to build strategic partnership relationships;
• Maintain regular contacts/relationship with local authorities and implementing partners as requested;
• Maintain linkages with relevant organizations/NGOs;
• Contribute to the preparation of reports, project documents and submissions by providing timely and appropriate information;
• Provide periodic monitoring reports, including observations, findings, and make recommendations/suggestions for improvement to the supervisor;
• Act as interpreter in the exchange of routine information and translate documents and correspondence;
• Facilitate related liaison activities as necessary;
• Performs other duties as required;

2.Qualifications required
Knowledge and skills: Completion of secondary education. University degree or equivalent certificate training in Geographic Information System (GIS);
Experience in Results Based Management, Data Management and Reporting; Advanced computer skills, familiarity with Excel and Microsoft Access and knowledge of GIS and SPSS desirable; Strong communication skills (spoken, written and presentational), including the ability to produce written reports in a clear, concise style; Coordination skills; Team spirit; Cultural sensitivity. Experience: Minimum 3 to 5 years of relevant working experience.
Language:Very good knowledge of written and spoken English and Myanmar. Knowledge of Karen/Mon language is an advantage.
Eligibility Requirements:
For internal UNHCR candidates;
1. Only staff members who have served for a minimum of one year in their present post will be eligible to apply for vacancies.
2. For staff members applying for a higher post, minimum required seniority-in-grade should be complied.
Qualified female candidates are encouraged to apply.
UNHCR Representation in Myanmar, 287 Pyay Road, Sanchaung Township, or by email to myaya@unhcr.org not later than COB 28 May 2013, submitting the application together with complete duly filled and signed UN-P11 form and referring clearly to the vacancy notice number as advertised.
Only short listed candidates will be individually notified.
UNHCR Representation in Myanmar, Yangon, 15 May 2013
UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES OFFICE OF THE REPRESENTATIVE IN MYANMAR
Internal/External Vacancy Notice Number: HCR/YGN/13/053 (Re-advertisement)
Post Title : Senior Programme/Administrative Assistant
Post Number : Local Individual Contract Agreement (LICA)
Post Level : GL-5
Post Duration : until 31 December 2013 (with possible extension)
Duty Station : Loikaw, South East
DUTIES AND RESPONSIBILITIES:
Under the direct supervision of the Assistant Field Officer, the incumbent will perform the following tasks:

• Interpretation and processing of entitlements, issuance of contracts and maintenance of various personnel records and files;
• Review requests for travel, make airline bookings, request price quotations from travel agent, determine applicable class of travel;
• Certify and prepare request for payment and ensure that all payments are settled to the relevant suppliers;
• Prepare travel authorization in accordance with rules and procedures;
• Maintain files and records related to travel;
• Attends meetings on day-to-day admin. matters; administers the movement of local staff members, their attendance, leave plan, overtime, etc.
• Assists in the preparation of inventory records of non-expendable equipment for UNHCR and Implementing Partners with submission to Hqs;
• Selects and enters data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data;
• Collects, registers and maintains information on project activities by reviewing reports and through first-hand sources;
• Monitor project/programme activities by reviewing and analyzing a variety of records and reports, especially budgets and financial implementation.
• Make logistics and administrative arrangements for staff members' travel on mission;
• Any other responsibilities/functions deemed necessary by the supervisor/or Head of Field Office in order to meet the level of the services of the organization;

QUALIFICATIONS REQUIRED:
Knowledge and skills: Completion of secondary education and/or University Degree preferably in business administration or other related training certificates; Strong communication skills (spoken, written and presentational), including the ability to produce written reports in a clear, concise manner;
Experience:A minimum of four years of progressively responsible work experience in Admin/Finance/Programme or related field; Good knowledge of written and spoken English and Myanmar. Knowledge of any local dialects of the operational area will be an advantage.
Language:Qualified female candidates are encouraged to apply. Please declare if you have any immediate relative currently working with any UN agencies. UNHCR is an equal opportunity employer and regrets its inability to reply individually or attend to telephone queries on the advertised posts.
UNHCR Representation in Myanmar, 287 Pyay Road, Sanchaung Township, or by email to myaya@unhcr.org not later than COB 28 May 2013, submitting the application together with complete duly filled and signed UN-P11 form and referring clearly to the vacancy notice number as advertised. Only short listed candidates will be individually notified.
UNHCR Representation in Myanmar, Yangon, 15 May 2013

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• Job Vacancy in Interantional Institute Of Tropical Agriculture
  Our Client:
  IITA is an international non-profit research-for-development (R4D) organization created in 1967, governed by a Board of Trustees, and supported primarily by the Consultative Group of international Agricultural Research (CGIAR).
  Our R4D is anchored on the development needs of sub-saharan Africa.
  We develop agricultural solutions with our partners to eliminate hunger and poverty by reducing producer and consumer risks, enhancing crop, quality and productivity, and generating wealth from agriculture.
  We have more than 100 internationally recruited scientists from about 35 countries and 900 nationally recruited staff based in various stations across Africa.
  African Development Bank (AfDB) under the Support to Agricultural Research for Development of Strategic Crops in Africa (SARD-SC).
  International Institute of Tropical Agriculture (IITA), require the service of a Assistant Admin Officer.
  Vacancy – Assistant Admin Officer (2 year renewable contract)
  Job Details:
  The Administrative Assistants will work as members of the SARD-SC project team in Nigeria.
  Responsibility:
  Provide secretarial and administrative support to the Scientists and other member of staff.
  Prepare documents using the Microsoft Office (Word, Excel, PowerPoint, etc)
  File management and handling of administrative issues.
  Keep records of support staff and other schedules of scientists records using appropriate record-handling methodology
  Liaise with other units in order to perform assigned tasks and to ensure that objectives and set goals are achieved
  Perform general office administrative duties
  Handle incoming mail, collection, distribution as well as mailing as directed
  Assist in organizing meetings
  Organize and maintain archive for each scientist and his team
  Maintain records of casual and consultant contracts, expense claims and work schedule
  Prepare and assist in material procurement and track purchase orders as requested
  Manage general office assets including requisition, storage and distribution of stationery items Manage scientists schedules (travels, leave-days, etc) and assist with meetings and training logistics
  Prepare Oracle Requests (Travel Authorizations, work-orders etc) and follow up to logical end.
  Manage scientists schedules (travels, leave-days, etc) and assist with meetings and training logistics
  Attend to telephone calls and e-mail corresponded as directed
  Perform any other duties as assigned by the scientist to whom support is being provided
  Qualification, Experience / Skills:
  B.Sc /HND in Management or Business administration from a reputable
  Minimum experience of 3 years in a similar position
  Basic knowledge of Accounting.
  Good organization and planning skills with effective time management skills.
  Ability to perform multiple tasks and work under pressure
  Excellent computer skills – Microsoft Office packages.
  Knowledge of immigration and visa procedures
  Knowledge of work processes in international organizations
  Excellent communication skills
  Ability to work in a multi-cultural setting
  Team player
  General information: Initial appointment is for two years. Subsequent renewal of the contract will be decided based on research outputs and productivity, and continued need for the position.
  Remuneration:
  We offer highly competitive salary with equally attractive fringe benefits and excellent working conditions in a pleasant campus environment.
  Closing Date: 28th May 2013
  Method of Application:
  Interested applicants should forward their applications with detailed curriculum vitae, the names and e-mail addresses of three professional referees which must include either the Head of applicant’s current or previous organization or applicant’s direct Supervisor/Superior officer at work. Evidence of current remuneration package and photocopies of credentials, to IITA website.
  Please complete our online application form using this link: http://www.iita.org/nrs-online-application .
  IITA is an equal opportunity employer and particularly welcomes applications from female candidates.
  Please note that only short listed candidates will be contacted
  

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