Job Vacancy in Interantional Institute Of Tropical Agriculture
Our Client:
IITA is an international non-profit research-for-development (R4D) organization created in 1967, governed by a Board of Trustees, and supported primarily by the Consultative Group of international Agricultural Research (CGIAR).
Our R4D is anchored on the development needs of sub-saharan Africa.
We develop agricultural solutions with our partners to eliminate hunger and poverty by reducing producer and consumer risks, enhancing crop, quality and productivity, and generating wealth from agriculture.
We have more than 100 internationally recruited scientists from about 35 countries and 900 nationally recruited staff based in various stations across Africa.
African Development Bank (AfDB) under the Support to Agricultural Research for Development of Strategic Crops in Africa (SARD-SC).
International Institute of Tropical Agriculture (IITA), require the service of a Assistant Admin Officer.
Vacancy – Assistant Admin Officer (2 year renewable contract)
Job Details:
The Administrative Assistants will work as members of the SARD-SC project team in Nigeria.
Responsibility:
Provide secretarial and administrative support to the Scientists and other member of staff.
Prepare documents using the Microsoft Office (Word, Excel, PowerPoint, etc)
File management and handling of administrative issues.
Keep records of support staff and other schedules of scientists records using appropriate record-handling methodology
Liaise with other units in order to perform assigned tasks and to ensure that objectives and set goals are achieved
Perform general office administrative duties
Handle incoming mail, collection, distribution as well as mailing as directed
Assist in organizing meetings
Organize and maintain archive for each scientist and his team
Maintain records of casual and consultant contracts, expense claims and work schedule
Prepare and assist in material procurement and track purchase orders as requested
Manage general office assets including requisition, storage and distribution of stationery items Manage scientists schedules (travels, leave-days, etc) and assist with meetings and training logistics
Prepare Oracle Requests (Travel Authorizations, work-orders etc) and follow up to logical end.
Manage scientists schedules (travels, leave-days, etc) and assist with meetings and training logistics
Attend to telephone calls and e-mail corresponded as directed
Perform any other duties as assigned by the scientist to whom support is being provided
Qualification, Experience / Skills:
B.Sc /HND in Management or Business administration from a reputable
Minimum experience of 3 years in a similar position
Basic knowledge of Accounting.
Good organization and planning skills with effective time management skills.
Ability to perform multiple tasks and work under pressure
Excellent computer skills – Microsoft Office packages.
Knowledge of immigration and visa procedures
Knowledge of work processes in international organizations
Excellent communication skills
Ability to work in a multi-cultural setting
Team player
General information: Initial appointment is for two years. Subsequent renewal of the contract will be decided based on research outputs and productivity, and continued need for the position.
Remuneration:
We offer highly competitive salary with equally attractive fringe benefits and excellent working conditions in a pleasant campus environment.
Closing Date: 28th May 2013
Method of Application:
Interested applicants should forward their applications with detailed curriculum vitae, the names and e-mail addresses of three professional referees which must include either the Head of applicant’s current or previous organization or applicant’s direct Supervisor/Superior officer at work. Evidence of current remuneration package and photocopies of credentials, to IITA website.
Please complete our online application form using this link: http://www.iita.org/nrs-online-application .
IITA is an equal opportunity employer and particularly welcomes applications from female candidates.
Please note that only short listed candidates will be contacted